I wish I could say that I’m a proofreading genius, but alas, I make dumb mistakes daily. When I worked in PR, we had a system of proofreading each other’s writings, which was a luxury.
We’re not always in a position to get a second read on our writing before we have to send it out on a deadline of one sort or another (I’m not talking about manuscripts, you should always get multiple critiques of those). If you’re writing a post, or a query, or if you had a manuscript edited then changed something at the last minute, you still want to make sure you go over your work.
I spent an evening nit-picking, literally, my kids’ hair (you have to love those ‘lice has been found at school’ notices), then I had to sit down and nit-pick a post I’d been working on. I missed things I shouldn’t have missed.
Let’s face it, writing is just one of many roles we take on each day and some days we aren’t as fresh as others. And even if your eyes are rested, your brain fills in mistakes. So it’s possible to read something a thousand times and not catch a glaring typo. Sadly, that typo becomes brighter than the noonday sun once you click the send button on a query to your dream agent. So what can you do when you truly don’t have a second pair of eyes to proofread something that has to go out ‘right now?’
These are tricks I’ve used before:
- Read you’re text backwards. sdrawkcab txet er’uoy deaR. This method is great for catching double spaces after periods (for those like me who grew up with word processors and can’t kick the habit), misspellings, apostrophes in places they shouldn’t be and pesky words like your and you’re. Did you catch that, in fact?
- If not, then read your stuff upside down to.
Did you catch the two errors above? I often don’t in my own writing. You’re, your, to, too don’t show up on spellcheck and even if you know the rule for each one, your fingers may miss a key and your brain may skip over it because it knows what you meant. If you don’t know the rules regarding the use of each one, see here: http://www.livejournal.com/resources/homonyms.bml
- Use Find on your keyboard to catch those pesky homonyms. Ctl F for MS Word/PC Command F for Mac. Put in your, too, their, etc. and go through with the Find option to double check each one.
- Copy the text out in long-hand. Read each word as you write it.
- E-mail the document to yourself and read it in your email. Any change in format will help re-awaken your brain and give you a chance to catch the things you may have missed.